School Nurse Timeline

Below is a basic schedule of tasks that each school nurse must complete for their schools. In addition to the items below, nurses must also complete the following each month:

  • Attend Student Support meetings
  • Attend Nurses’ Network  meeting
  • Submit abridged abridged ESHS monthly data via Survey monkey

Review of this timeline with the school nurse is a requirement of the WELLNESS POLICY.

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    • Substitute Nurse Binder should be completed and in place. Reference sample substitute binder located on Campbell website
    • Complete annual educational staff training for Life Threatening Allergies (LTA) and Blood Borne Pathogens (BBP). There are power point presentations available at
    • Identify all trained First Aid and CPR staff. Provide list to the school secretary and post in Nurse’s Office.
    • Restock and complete Emergency Response Kit / To-Go-Bag
    • Contact your Back Up / Emergency Coverage Nurse regarding daily medications and nursing procedures to be completed in your absence. Information should include students with severe medical issues (insulin pumps, catheterizations, etc.). The Emergency Coverage Nurse’s information (name, school(s), and his/her schedule) should be posted and distributed to the School Administrator and School Secretary
    • Post your Daily Schedule on the door of the Nurse’s Office and in the Main Office
    • Review the School Emergency Plan and Identify team members and the Nurse’s role within the Emergency Plan
    • Review all Emergency Cards
    • Identify students with health issues using SNAP (in the Conditions/Alerts tab) and the Emergency Health Cards. ALL new conditions/alerts should be entered into SNAP
    • Identify all students with Life Threatening Allergies (LTAs); train appropriate staff and develop an ICHP for each student. Remind teachers to include a list of their students with special health care needs in their sub folder along with with the individual IHCPs
    • Obtain Medication/Treatment orders for all identified students. Record all orders in SNAP
    • Follow BPS policy on medical clearance for sports participation. All students participating in sports must have an up to date PE (within the last 13 months) on file with the school nurse in order to receive medical clearance. Make sure you include any health alerts for the coaches and the date the clearance will expire (expiration date is 13 months from date PE was completed)
    • Concussion Policy/Protocols should be discussed with Coaches and Administration. Roles and Responsibilities should be reviewed.
    • Review HIPPA/FERPA regulations provided by nurse leader
    • Review School Nurse Timeline Guideline with your Principal/Administrator. The Principal/Administrator should sign the guide and it should be kept on file
    • Review MDPH mandated requirements for screenings, immunizations, and physical examinations
    • Begin mandated screenings. Consult your liaison regarding paraprofessional schedule
    • Attend Monthly Network Meeting to:
      • Review back up coverage
      • Introduce Network Nurses and Health Para
      • Discuss and coordinate Health Para schedule
      • Develop schedule for future Network Meetings i.e. dates, time, place
    • Keep record of any Professional Development attended


    • Review all pertinent updated Superintendent’s Memos and Circulars. These may be found on the MyBPS website.
    • Identify members of the Student Support Team (SST) / Academic Achievement Framework (AAF). The nurse is an essential member of this team
    • Confer with the Special Education Student Services Coordinator (SESSC) regarding medical evaluations for SPED students. Identify students with 504 accommodations and IEPs. These should all be documented in the Conditions/Alerts Tab in SNAP
    • Complete MDPH Immunization Survey on designated grades.
    • Review all Health Records for:
      • Immunization Compliance
      • Health Issues
      • Past vision/hearing/scoliosis failures
    • Send referrals home for students needing updated immunizations, physical examinations, and follow up for screening failures
    • Keep a record of any Professional Development Attended


    • Follow up on:
      • Obtaining Immunizations and physical examinations
      • Vision, hearing, and scoliosis referrals
    • Update health records and IHCPs
    • Begin medical clearance for winter sports participants
    • Continue with mandated screenings if not already completed
    • Keep a record of any Professional Development Attended


    • Follow up on:
      • Obtaining Immunizations and physical examinations
      • Vision, hearing, and scoliosis referrals
      • Medical Sports Clerance
    • Update health records and IHCPs
    • Continue Mandated Screenings
    • Keep a record of any Professional Development Attended


    • Distribute copy of Immunization Record to all graduating seniors and students leaving BPS School District
    • Distribute requests for physical exams and immunization updates for all students who will not be compliant for next school year (MDPH requires PE’s for all new enterers and every 3-4 years thereafter)
    • Update health records and IHCPs
    • Continue Mandated Screenings
    • Keep a record of any Professional Development Attended


    • Obtain sending/receiving lists
    • Prepare pertinent health records for transfer
    • Return and dispose of all medications per BPS policy. STUDENTS SHOULD NOT BE GIVEN ANY MEDICATIONS TO TAKE HOME
    • Secure office and lock up all supplies
    • Keep a record of any Professional Development Attended